Human Resources and Payroll Assistant
OVERVIEW
Provide administrative support and continued improvement to the human resources and payroll functions within the Mill and other areas where support is needed. Maintains a high level of confidentiality with the information that this position comes in contact with on a daily basis.
RESPONSIBILITIES
Payroll Responsibilities
Responsible for payroll processing from start to finish
Maintains payroll information by collecting, calculating, and entering data.
Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
Resolves payroll discrepancies by collecting and analyzing information.
Provides payroll information by answering questions and requests.
Maintains payroll operations by following policies and procedures; reporting needed changes.
Maintains employee confidence and protects payroll operations by keeping information confidential.
Prepares work to be accomplished by gathering and sorting documents and information.
Human Resources Responsibilities
Assists HR Generalist and HR Manager by scheduling interviews, assisting with applications, maintaining resume logs and filing, entry level interviews, and new hire paperwork, recording keeping, etc. to help increase timeliness of positions filled and maintain current and accurate records.
Conduct applicant assessment/testing classes - this includes insuring the room is set up and ready for candidates; score tests for review; applications completed; pre-assessment questionnaires signed from telephone screening.
Works with HR Generalist to ensure all I-9 forms are completed in the first three days of employment.
Maintains a secure, up-to-date, accurate, and efficient physical filing system and electronic data storage to help ensure data is accurate and up-to-date.
Greet employees as they enter HR/Safety building and assist with general HR paperwork needed
Human Resources database maintenance:
set up and troubleshoot mypaycyhex.com accounts with KPAQ employees; key in general changes into HRO and TLO system:
tax forms, direct deposits, vacation requests, new hire information; fingerprints new employees into the time clocks.
Maintain supply of HR New Hire & Benefits Paperwork.
Prepares new hire paperwork for new employee orientation for HR and Safety.
Complete employment verifications both verbal and written.
Assists HR manager in coordinating and administering annual benefits open enrollment.
Provides assistance with producing training documents for employee training.
Assist with New Hire Orientation, hourly & salary employees.
Assists with wellness program:
schedules appointments for Chiropractor, distributes and tracks Fitness Center memberships.
File audits and other clerical duties for HR department as needed.
EDUCATION & EXPERIENCE
High School diploma or GED required
Minimum of 2 years of relevant work experience
Experienced in full cycle payroll processing (from beginning to end); with knowledge of Paychex TLO, HRO and Preview a plus.
Previous Human Resources, Payroll, or Training support experience a plus
Effective organizational and interpersonal abilities are required. Ability to maintain the confidentiality of all information is required.
Detailed Oriented
Experienced in MS Office products - Outlook, Word, Excel, PowerPoint
Team player
Strong sense of urgency
High sense of confidentiality
Easily adapts in a fast paced, changing environment
Flexible
Strong written and verbal communication skills
Ability to work under minimal supervisionEstimated Salary: $20 to $28 per hour based on qualifications.
Provide administrative support and continued improvement to the human resources and payroll functions within the Mill and other areas where support is needed. Maintains a high level of confidentiality with the information that this position comes in contact with on a daily basis.
RESPONSIBILITIES
Payroll Responsibilities
Responsible for payroll processing from start to finish
Maintains payroll information by collecting, calculating, and entering data.
Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
Resolves payroll discrepancies by collecting and analyzing information.
Provides payroll information by answering questions and requests.
Maintains payroll operations by following policies and procedures; reporting needed changes.
Maintains employee confidence and protects payroll operations by keeping information confidential.
Prepares work to be accomplished by gathering and sorting documents and information.
Human Resources Responsibilities
Assists HR Generalist and HR Manager by scheduling interviews, assisting with applications, maintaining resume logs and filing, entry level interviews, and new hire paperwork, recording keeping, etc. to help increase timeliness of positions filled and maintain current and accurate records.
Conduct applicant assessment/testing classes - this includes insuring the room is set up and ready for candidates; score tests for review; applications completed; pre-assessment questionnaires signed from telephone screening.
Works with HR Generalist to ensure all I-9 forms are completed in the first three days of employment.
Maintains a secure, up-to-date, accurate, and efficient physical filing system and electronic data storage to help ensure data is accurate and up-to-date.
Greet employees as they enter HR/Safety building and assist with general HR paperwork needed
Human Resources database maintenance:
set up and troubleshoot mypaycyhex.com accounts with KPAQ employees; key in general changes into HRO and TLO system:
tax forms, direct deposits, vacation requests, new hire information; fingerprints new employees into the time clocks.
Maintain supply of HR New Hire & Benefits Paperwork.
Prepares new hire paperwork for new employee orientation for HR and Safety.
Complete employment verifications both verbal and written.
Assists HR manager in coordinating and administering annual benefits open enrollment.
Provides assistance with producing training documents for employee training.
Assist with New Hire Orientation, hourly & salary employees.
Assists with wellness program:
schedules appointments for Chiropractor, distributes and tracks Fitness Center memberships.
File audits and other clerical duties for HR department as needed.
EDUCATION & EXPERIENCE
High School diploma or GED required
Minimum of 2 years of relevant work experience
Experienced in full cycle payroll processing (from beginning to end); with knowledge of Paychex TLO, HRO and Preview a plus.
Previous Human Resources, Payroll, or Training support experience a plus
Effective organizational and interpersonal abilities are required. Ability to maintain the confidentiality of all information is required.
Detailed Oriented
Experienced in MS Office products - Outlook, Word, Excel, PowerPoint
Team player
Strong sense of urgency
High sense of confidentiality
Easily adapts in a fast paced, changing environment
Flexible
Strong written and verbal communication skills
Ability to work under minimal supervisionEstimated Salary: $20 to $28 per hour based on qualifications.
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